Administrative Specialist (Special Events)
3.
6 Full-time 3 days ago Full Job Description JOB Work, Serve, Thrive.
With the City of Durham Advance in your career while making a real difference in the community you serve.
Hiring Salary Range:
$44,518.
00 - $48,165.
00Workdays/Hours:
Monday - Friday / 8:
30 a.
m.
- 5:
00 p.
m.
We Are:
A nationally accredited team of passionate professionals devoted to building better lives and a better community through the power of parks and recreation.
Our talented team at Durham Parks and Recreation is devoted to community service and provides a diverse range of programs, services, opportunities, and experiences while being united through our core pillars of creating equitable economic impacts; advancing conservation; rejuvenating health and wellness; enhancing quality of life and sustaining social equity.
If You Are:
Organized.
You may have binged a Netflix home organization show or two.
You have a talent multi-tasking and things rarely fall through the cracks because of the systems you put in place to prevent that.
Your organization skills measure up well amongst the highly-organized Event Organizers you'll be assisting on a daily basis.
You like a plan, but can shift gears and adapt quickly when needed.
When priorities or direction shift suddenly, you accept it as a challenge instead of letting it throw you off.
Great with customers.
You want a job where you can assist people and are comfortable being the first point of contact for your team.
You understand the significance and responsibility of your role as a representative of the department and being a customer's first impression.
You want to learn the processes, rules, and requirements necessary to advise Event Organizers so you can provide the best service possible.
A people person.
You are personable and have great communication skills.
You are energized by meeting and working with new people.
You embrace positivity, listening, and connection.
You are a conscientious communicator and understand your audience.
You keep your team and supervisor in the know.
Someone who loves event planning.
You know the basics of event production and want to be part of a team that makes them happen! You have high expectations for events you attend because of your attention to detail and curiosity for how they come together.
Your detail orientated nature also means you often catch missing information, anticipate problems, and know when to report issues to your supervisor or ask for support.
Position Overview:
This position is part of the Citywide Events unit and is the first point of contact for event producers interested in conducting events in the City of Durham, with responsibility for reviewing and processing applications, scheduling, and coordinating logistics.
Position devoted to providing clerical and/or office support activities for city functions and staff.
Perform a broad range of paraprofessional work ranging from routine to specialized office/customer service support such as processing complex transactions; handling escalated customer service requests; coordinating and maintaining office processes and office information; and performing quality assurance on transactions and/or work product.
Responsible for providing administrative office coordination (such as processing budget, procurement, payroll, timekeeping, and human resources transactions); records management; routine or specialized administrative support to senior staff; and logistical support for programs and/or projects.
Incumbents may serve as an executive assistant to a department director.
EXAMPLE OF DUTIES Meets and communicates with event producers to evaluate plans, discuss requirements, and complete necessary paperwork.
Collects and processes Special Event Permit applications, ensuring that information is complete and suitable for the type of application being used.
Anticipates event needs and challenges, sharing relevant information with the appropriate parties.
Coordinates special event scheduling and logistical support for events, ensuring that any related facility reservation is completed as required.
Prepares the schedule of meetings for the City's Special Event Review Team.
MINIMUM QUALIFICATIONS Associate degree in business or related field.
Two years of advanced administrative support experience.
Important update on our COVID-19 process for new hires and employees with
Benefits:
All employees who are not fully vaccinated against COVID-19 will pay a $100 surcharge each month for their health insurance benefit during the subsequent benefits year if they remain unvaccinated through 12/31/2022.
SUPPLEMENTAL INFORMATION Experience validating requests to ensure that established standards are met.
Experience assessing customer needs, providing guidance, and determining the right way to proceed.
Experience thinking ahead, recognizing problems, and taking action.
Experience with the City of Durham Special Event Permit process.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
6 Full-time 3 days ago Full Job Description JOB Work, Serve, Thrive.
With the City of Durham Advance in your career while making a real difference in the community you serve.
Hiring Salary Range:
$44,518.
00 - $48,165.
00Workdays/Hours:
Monday - Friday / 8:
30 a.
m.
- 5:
00 p.
m.
We Are:
A nationally accredited team of passionate professionals devoted to building better lives and a better community through the power of parks and recreation.
Our talented team at Durham Parks and Recreation is devoted to community service and provides a diverse range of programs, services, opportunities, and experiences while being united through our core pillars of creating equitable economic impacts; advancing conservation; rejuvenating health and wellness; enhancing quality of life and sustaining social equity.
If You Are:
Organized.
You may have binged a Netflix home organization show or two.
You have a talent multi-tasking and things rarely fall through the cracks because of the systems you put in place to prevent that.
Your organization skills measure up well amongst the highly-organized Event Organizers you'll be assisting on a daily basis.
You like a plan, but can shift gears and adapt quickly when needed.
When priorities or direction shift suddenly, you accept it as a challenge instead of letting it throw you off.
Great with customers.
You want a job where you can assist people and are comfortable being the first point of contact for your team.
You understand the significance and responsibility of your role as a representative of the department and being a customer's first impression.
You want to learn the processes, rules, and requirements necessary to advise Event Organizers so you can provide the best service possible.
A people person.
You are personable and have great communication skills.
You are energized by meeting and working with new people.
You embrace positivity, listening, and connection.
You are a conscientious communicator and understand your audience.
You keep your team and supervisor in the know.
Someone who loves event planning.
You know the basics of event production and want to be part of a team that makes them happen! You have high expectations for events you attend because of your attention to detail and curiosity for how they come together.
Your detail orientated nature also means you often catch missing information, anticipate problems, and know when to report issues to your supervisor or ask for support.
Position Overview:
This position is part of the Citywide Events unit and is the first point of contact for event producers interested in conducting events in the City of Durham, with responsibility for reviewing and processing applications, scheduling, and coordinating logistics.
Position devoted to providing clerical and/or office support activities for city functions and staff.
Perform a broad range of paraprofessional work ranging from routine to specialized office/customer service support such as processing complex transactions; handling escalated customer service requests; coordinating and maintaining office processes and office information; and performing quality assurance on transactions and/or work product.
Responsible for providing administrative office coordination (such as processing budget, procurement, payroll, timekeeping, and human resources transactions); records management; routine or specialized administrative support to senior staff; and logistical support for programs and/or projects.
Incumbents may serve as an executive assistant to a department director.
EXAMPLE OF DUTIES Meets and communicates with event producers to evaluate plans, discuss requirements, and complete necessary paperwork.
Collects and processes Special Event Permit applications, ensuring that information is complete and suitable for the type of application being used.
Anticipates event needs and challenges, sharing relevant information with the appropriate parties.
Coordinates special event scheduling and logistical support for events, ensuring that any related facility reservation is completed as required.
Prepares the schedule of meetings for the City's Special Event Review Team.
MINIMUM QUALIFICATIONS Associate degree in business or related field.
Two years of advanced administrative support experience.
Important update on our COVID-19 process for new hires and employees with
Benefits:
All employees who are not fully vaccinated against COVID-19 will pay a $100 surcharge each month for their health insurance benefit during the subsequent benefits year if they remain unvaccinated through 12/31/2022.
SUPPLEMENTAL INFORMATION Experience validating requests to ensure that established standards are met.
Experience assessing customer needs, providing guidance, and determining the right way to proceed.
Experience thinking ahead, recognizing problems, and taking action.
Experience with the City of Durham Special Event Permit process.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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